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Introduction :

  1. The responsibility of an academic advisor is to promote students' sense of responsibility, commitment to the pursuit of intellectual foundations, disciplinary competence, academic success and career advancement awareness. A major intent of academic advising is to challenge and encourage students to participate in, and to thrive in MMU campus and Cyberjaya communities and beyond.

  2. Good academic advising can help students bridge the gaps between personal, academic and career requirements. Supported by good advising, students will clarify, plan, implement and monitor a programme of study consistent with their values, goals, interests, and abilities. This will lead to success and satisfaction in their personal, academic and career lives.

Advising Policy:

  1. All new students must receive academic advising upon admission to University. During or after orientation, new students should meet with their academic advisors to learn about university and faculty requirements, discuss their academic plans and select courses.

  2. Upon admission to an engineering programme, every student is to meet his/her academic advisor to adopt a study programme/plan his academic career. During this session, advisors and students should:

    1. Evaluate student's suitability in the chosen programme.
    2. Review degree requirements, special options and possible electives.
    3. Identify any deficiencies in student's record and propose ways to correct them.
    4. Discuss career opportunities and undergraduate scholarships.

Expectations :

Academic advising is more than class schedule-building. The shared relationship between the student and the advisor is an essential part of the university experience. As with any good relationship, both parties must contribute to make it works effectively.

  1. Advisors :

    Students can expect their advisors to listen and respond to their interests and concerns, accept them as unique persons, be reasonably accessible, know university policies, procedures and where to find information, and be a personal resource for advise on academic, career and life goals.

  2. Students :

    In turn, students are expected to initiate and maintain contact with their advisors; discuss information that may affect academic performance such as work and family commitments; learn basic university and faculty requirements and understand that it is their responsibility to meet all the requirements; and seek assistance when needed. A good academic advising relationship promotes academic excellence, success and achievement of educational goals.

Essentials of Effective Advising :

Students who develop good relationships with their advisors are more likely to persist and graduate with flying colours. An advisor helps to promote students' growth and development, and assists them in assessing their interests and abilities, examines their educational goals, and develops short-term and long-term plans to meet academic and career objectives. Advisors provide information on general education and major requirements, clarify policies and procedures, discuss educational and career options, monitor academic progress, and direct students to other resources when necessary.

Students have the responsibility to :

  1. Read the faculty handbook/homepage carefully

  2. be familiar with degree programs and requirements of the faculty and the university

  3. Seek answers to their question

  4. Develop self-awareness

  5. Check their e-mail, university and faculty bulletin board on a regular basis

  6. Adhere to scheduled appointments

  7. Follow through on advisor recommendations

  8. Make use of all resources on campus

  9. Accept ultimate responsibility for their decisions

Advisors' responsibilities include :

  1. Being knowledgeable about university and faculty requirements, policies and procedures

  2. Be available during consultation hours throughout the trimester

  3. Provide a friendly and supportive atmosphere

  4. Ensure that students are provided access to services on a fair and equitable basis

  5. Avoid any personal conflict of interest as well as the appearance of a conflict

  6. Discourage students from circumventing institutional policies or regulations, and when confronted with situations in which students have violated policies, address the issues and refer students to the appropriate agency

  7. Willingness to challenge, recommend, encourage, without imposing his/her preferences

  8. Recognise the limitations of their positions and be familiar with university resources in order to make appropriate referrals

  9. Maintain confidentiality according to established standards

Promoting Academic Success :

Advising Students with Unsatisfactory Academic Performance An unfortunate fact of academic life is that some students, for various reasons, have poor academic performance. Academic advisors often must advise students who are under probation. In some instances, the circumstances leading to unsatisfactory performance in a given trimester are attributable to transitory, situational problems that will not have an impact on subsequent performance. For some students, unsatisfactory performance reflects certain types of problems that are often long-standing and, if not given attention, may persist and result in further academic difficulties. Reasons for unsatisfactory performance include:

Students have the responsibility to :

  1. Poor study habits

  2. Too many hours of work and/or a work schedule that conflicts with the class schedule

  3. Unrealistic course choices in view of interests and abilities

  4. Lack of direction/interest

  5. Exam anxiety and/or poor exam-taking techniques

  6. Personal and/or family problems

  7. Lack of motivation

Some suggestions for working with students with unsatisfactory performance are as follows :

  1. Review students' previous records to determine if there is a long-standing history of poor performance and if a significant number of unsatisfactory credits have been accumulated

  2. Discuss candidly the ramifications of past or present unsatisfactory performance and the possible outcome of continued unsatisfactory grades

  3. Refer students to on-campus resources such as: Faculty homepage and IT Society homepage

  4. Convey to students your concern about their academic performance and encourage them to meet with you on a regular basis

  5. Assist students in making appropriate course selections in view of their past performance or suggest taking a reduced course load

  6. Discourage students from circumventing institutional policies or regulations, and when confronted with situations in which students have violated policies, address the issues and refer students to the appropriate agency

  7. Work with students to determine the reasons for unsatisfactory grades and help them to determine the types of changes that need to occur

Concerned advisors can very often influence students' academic careers and may also contribute to improved student retention. Students do not always recognize the consequences of unsatisfactory performance, and through early intervention, advisors may help students avert continued academic difficulties.